PowerPoint 2016 for Mac v16.11 or greater can display fonts that have been embedded. This has been supported since March 2018. PowerPoint for Office 365 v16.17 or greater, and PowerPoint for Mac 2019 can save embedded fonts in a presentation. This has been supported since September 2018. Select Install Font And now it’s installed, head over to PowerPoint (making sure to restart the program) and click the “Format” tab. Click the “Font” drop-down menu and select the installed font to use it in your PowerPoint presentation.

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When you email someone a copy of your Word document or PowerPoint presentation and they don’t have a font installed, Microsoft Office shows that document with the default font instead. This can mess up the whole layout and make the document look completely different, but you can fix this by embedding fonts into your documents.

How This Works

When you enable this option, Office takes the font file from your system and embeds a copy of it into the Office document. This increases the size of the document, but anyone who opens the document will be able to see the document with its intended font.

You can only do this in the Windows versions of Microsoft Word, PowerPoint, and Publisher. This doesn’t work in the Mac, iPhone, iPad, Android, or web versions of Word or PowerPoint.

This also only works if the font you’re trying to embed allows embedding. The font files on your system have “embedding permissions” in them. Office respects these permissions, so you may not be able to embed some fonts, or the resulting document may not be editable after fonts are embedded. In other word, the recipient may only be able to view and print the document, not view it. It depends on the fonts you’re using.

How to Embed Fonts

How To Embed Fonts In Powerpoint

To embed a font, click the “File” menu while working on a document in the Windows versions of Word, PowerPoint, or Publisher.

Click the “Options” link at the bottom of the menu that appears.

Click “Save” in the left pane.

Under “Preserve fidelity when sharing this document”, check the “Embed fonts in the file” option.

To reduce the resulting document’s file size, be sure to check the “Embed only the characters used in the document (best for reducing file size)” option. Office will only embed a font if it’s used in the document. Otherwise, Office will embed other fonts from your system into the file, even if you haven’t used them.

Embed Fonts Pdf

Leave the “Do not embed common system fonts” option enabled. This will also help reduce the file size by omitting Windows system fonts that the recipient likely has installed.

Click “OK” to save your changes and save the document normally. The fonts you used in the document will be embedded into the file.

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PowerPoint: Embed Fonts into a Presentation

If you are using fonts that you have downloaded from the Internet or that may not be on the computer you are using for a presentation, you may need to embed the fonts into the PowerPoint file so that your presentation displays as you created it.

To embed fonts into your PowerPoint presentation:

Click [File] (if you are using PowerPoint 2007, the [Microsoft Office button]) > Select 'Save As' > Click [Browse].
In the resulting dialogue box, click the [Tools] drop-down menu (next to the [Save] button) > Select 'Save Options...'
In the resulting 'PowerPoint Options' dialog box, check the 'Embed fonts in the file' box located at the bottom of the screen.
Select the 'Embed all characters' radio button.
Click [OK].
Click [Save].

Note:

With each additional font you embed, the file size becomes larger, which can affect playback performance.

Some fonts, especially those downloaded from the Internet, are rights protected and cannot be embedded. If you try to embed a protected font, an error message will display stating that the font could not be embedded. If you are using protected fonts, you will need to install the font on each machine you use. For steps on installing fonts, see the Windows: Install Fonts help page.

Keywords: style, PPT, specific, font, powerpoint, power point

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